Top 3 corporate event management software 

Organizing events can be a difficult job. Adopting quality corporate event management software will ease the load and improve your capacity! Whether you’re new to event management, need a refresher on your options, or are looking for a new solution, this article is for you. We’re giving our recommendations for best corporate event management software as well as key features to look for.

What is corporate event management software, and who needs it?

Corporate event management software refers to a variety of tools for event management, streamlining event planning, and in general making events more comprehensible to planners, admins, and event managers, regardless of scale and complexity.

Corporate event management software can also be bundled as a platform, though the terms “software” and “platform” are sometimes used interchangeably. As a platform product, corporate event management software guides all aspects of event creation and management throughout the event lifecycle.

Included are such tasks as registration and ticketing, creating event websites, agenda building and event scheduling, online promotion, gathering data, and monitoring key performance indicators. Event management platforms are built around multiple pieces of corporate event management software designed to streamline and improve the event process.

As you might guess, this technology is a benefit to any company putting on corporate events, as well as individuals who’ll be working on the event in any major capacity (event managers first and foremost, but also planners, event team members, guests, general attendees, etc.)

Using a purpose-built event management platform is worth considering if you’re hosting or organizing corporate events regularly. However, not all software and event management platforms are created alike, so it’s important to make good, informed choices about what you use.

Top 3 corporate event management platforms in 2024

Without further ado, here are our top three recommendations for taking on event management:

Kaltura

We’re confident that Kaltura Events offers best-in-class service to anyone looking for corporate event management software.

Main Features

• • Strong branding and customization features to design event experience
  • Branded templates for virtual events of all sizes and types, from webinars to flagship events.
  • A to Z event management in one place, and robust content management, including automatic repurposing to the same event url.
  • Full suite of engagement tools, including an AI assistant that monitors engagement in real time and suggests ways to increase it.
  • Accessibility features like captions, image-in-image sign language, and multilingual support
  • Integrations with third-party applications
  • Essential promotion tools such as email, and automatically generated event landing page and registrations.
  • Built for enterprise: includes high-quality video, integrations with CRM and marketing automation, and the ability to scale to hundreds of thousands of attendees. High-quality video broadcast for online and hybrid events.
  • Best-in-class data features including real-time analytics event performance tracking and data collection for high-quality Qualified By Marketing lead generation.
  • High utility across event types including seamless mobile experiences and engagement options geared to improving in-person and hybrid event attendance and data.

Rating

First pick. If you need an enterprise-level event management solution, we really can’t recommend anyone better.

Pricing

As an all-in-one event management solution, Kaltura individualizes our pricing to specific use cases–also, for customers who are strongly inclined to virtual events it’s possible to mix and match our video cloud solutions for your own package. The best way to get started is by letting us know what your needs are and asking for a quote. Kaltura offers demos for getting to know our features.

Summary

We consider Kaltura Events the best all-around choice for branded event experiences. The mission of Kaltura is to make any event, anywhere, at any size manageable for planners and creators.

Bizzabo

Bizzabo is a full-featured virtual event platform with potential application to hybrid and in-person events. It’s generally well-regarded in the industry and event space.

Main Features

• • Hub-based event management.
  • Capability to flexibly build hybrid, virtual, and in-person events.
  • Engagement features such as reactions, chats, and polls.
  • “Data-driven” event strategy with a customizable registration engine, software integrations, and the ability to pass along actionable data.
  • High-quality video broadcasting.

Rating

Second pick. Users have given Bizzabo good marks for customer service, although expressed dissatisfaction over user-friendliness and lack of CRM functions.

Pricing

Use-based model on tiered pricing. Bizzabo does not offer any free or trial tiers.

Bizzabo offers quality features for virtual experiences, however, its usefulness in managing hybrid and in-person events is not as immediately obvious. It is cloud and web-based, further underlining its viability as a virtual event management product.

Hopin

Hopin Events, recently acquired by RingCentral, is a suite of corporate event management software geared towards community experiences and audience engagement. Hopin is useful both for virtual events and hybrid or in-person experiences.

Main Features

• • Streamyard live streaming service, Streamable video hosting tool, Superwave community organization tool.
  • Cloud/web-based/SaaS solution to help businesses manage attendees, registration, scheduling, page creation, and other essential event tasks.
  • Focus on engagement, including with live audiences.

Rating

Third pick. Quality product, but its future is unwritten.

Pricing

Hopin offers individual subscription-based pricing plans (as Streamyard) including a free plan to “explore core features,” and a separate pricing scheme geared specifically to business.

Hopin was one of the winners among virtual event management solutions during the pandemic. The hope is that the platform and best features of Hopin Events will carry forward under new ownership, however, it’s still unclear how things will proceed. This corporate event management software has become a bit more of a “wait and see.”

What features are essential for corporate event management software?

Essential features to look for in corporate event management software include, but are not limited to, the following:

• The capacity to create a branded, dedicated event website or other landing page.
• Options for allowing registration for attendees, and for users of the platform to manage attendee lists.
• Marketing features, such as social media marketing, email, and other types of promotion.
• Engagement-boosting features like multimedia playlists, emoji reactions, polls, chat functionality (Q&A, networking, …)
• Data collection for lead generation and reporting for key performance indicators (KPI) as well as built-in analytics for metrics like attendance, engagement, and ROI.
• Content-repurposing capabilities
• Accessibility features

Corporate event management software and services pricing models

Pricing models for corporate event management software can vary. At this time, the most common ways software services are priced are through subscription pricing and/or tiered pricing. Sometimes a provider may combine both as “subscription tiers”.

Subscription Pricing: Fees for the software are based on a recurring subscription over a duration of time. Typical subscription durations include monthly, six-month, and one year. In some cases, the software or platform vendor will offer discounts for paying subscription fees upfront, providing an opportunity for cost savings in exchange for a longer-term commitment.

Tiered Pricing: A tiered pricing system goes from low to high, where lower-tier packages typically offer standard features. Higher-tier packages, as you might guess, include additional tools and functions, and in some cases may indicate premium service. The software packages may be a one-time purchase or, as mentioned, a combination of tier pricing and a subscription system.

In some cases, corporate event management software may also use a Pay-Per-Event pricing scheme. Usually, this type of pricing is reserved for products that provide end-to-end planning, development, and management services for larger types of events. However, one clear advantage of this style of pricing is that users of the software or platform are not committed to a permanent purchase or long-term subscription they may not require.

Finally, some event management platforms can use more individualized pricing models, such as “pay per user” pricing which allows the product to scale between smaller and larger organizations, or enterprise price plans which are typically customized to use cases of larger businesses.

More about the Kaltura Events Platform

• If you need to step up your event management, whether for creating fully virtual event experiences or adopting an integrated tool for handling the particulars of branding, outreach, registration, lead generation, and other intangibles of an in-person or hybrid event, we can’t stress strongly enough to check out Kaltura Events.
• Kaltura Events is a virtual events platform that can help you with every step of creating and managing spectacular branded digital experiences and turn virtual and hybrid events into seamless, fully customizable, lead-generating machines into the bargain.

But you don’t just have to take our word for it. Request a demo to experience first-hand how Kaltura Events will transform any event, anywhere into a memorable branded experience!

In Conclusion

Finding the best corporate event management software to suit your events can be a daunting task. However, we hope our recommendations here steer you in the right direction. We hope that at a minimum this post has educated you on key software or platform features to look for that contribute to overall event success! Remember, the “best” event management software means evaluating different solutions to find “the software that will work best for you.”