Corporate event management software: top options in 2025

When your business is putting on virtual, hybrid, and even live events, your choice of corporate event management software will count for a lot. If you’re new to putting together a corporate event, need to make a change in your process (and/or your management software), or are just interested in which products are currently garnering the highest recommendation, look no further.

In this post, we aim to describe 2025’s best options for event management (particularly regarding event platforms) including details of several products. We’ll also provide a context for understanding what event management software should do for you, and for deciding which option is right for your company.

What is corporate event management software?

As you might imagine, corporate event management software is designed to help event managers plan, organize, and execute events. It can be either a single type of software that can tackle individual event planning tasks or an event management platform that provides a wide range of features and functionality for all-in-one solutions.

Event management software should save you time and frustration, allowing you to focus on the most crucial and compelling elements of your event planning. Likewise, most management software should also keep your events on budget. Most all-in-one solutions include options that help you make the most of content (including repurposing existing content), online engagement, data tracking, and expense and billing features that will save time and money.

Some major features of event management software you should look for are:

• Marketing and promotional functions
• Project management capabilities
• Event performance reporting
• Good user experience and interface

Why do companies need event management software?

In today’s business and media environment, the need for corporate event management software stems from two things: the increasingly online nature of corporate events, and the overall complexity of putting events on. Management software is obviously required for online events to even happen, and it’s increasingly more common for in-person events to have an online or hybrid component.

Your software or software platform will enable your online or hybrid event, and additionally consolidate and streamline some of the necessary tasks. To the second point–putting on even a small event can be considerable work. You’re going to need all the help you can get, and a longstanding event management software solution might even be able to cut out some expenses of bringing on paid help, or the added cognitive load of onboarding and relying on volunteers.

A high-quality event management platform should be able to assist with most, if not all, of the following necessary event tasks:

For virtual events-

• • • Creating virtual spaces for the event and networking
    • Video streaming and video on-demand
      Monitoring attendee engagement and analyzing data
    • Gamification
    • Online event branding
    • Cross-device compatibility
    • Repurposing events and content

For in-person events-

• • • Audience and guest check-in
    • Creating floor plans and seating charts
    • Creating an event app
    • Mobile and self-check-in
    • Event badge design and printing

For both-

• • • Budgeting
    • Event scheduling and agenda management
    • Project management
      Creating an event website
    • Communication and event marketing (including email blasts)
      RSVPs, registration and payments
    • Managing guest information
    • Scheduling guests, and volunteers
    • Lead capture and retrieval

This is not an exhaustive list–as you can see there are many moving parts to any event. The event management software you choose should be able to simplify or automate many of these necessary tasks–or at minimum, handle one or two of these aspects very effectively. You’ll likely have a checklist of needs specific to your audience and the type of event you put on.

The benefits of corporate event management software

There are several ways that users can benefit from both individual applications and platforms. In the previous section, we gave a high-level overview of the needs corporate event management software can fulfill. The benefit of a high-quality event platform is that it can simplify all of these tasks both for the event organizers and the attendees or integrate with software the event planners already use to accomplish them.

Ideally, corporate event management software, especially in the form of an event platform, will assist and enable you to create any event of any size and for any purpose. But keep in mind a few key areas where you should be able to benefit:

Corporate event management software

• • • Saves you time
    • Simplifies event management
    • Centralizes your data and improves data collection
    • Enables customization
    • Can improve ROI

Not every product or platform can guarantee everything, but a good management platform should show improvement in several areas. Remember the object of event management software or platforms is to reduce the stress and headaches associated with event planning and improve your process from start to finish.

The top corporate event management software options in 2025

Included here is a rundown of the most prominent names in the field, along with a description and evaluation:

Bizzabo

Bizzabo is a full-featured virtual event platform (or “event experience OS” as they bill themselves) with potential application to hybrid and in-person events. It’s generally well-regarded in the industry and event space and offers quality features for virtual events. However, its usefulness in managing hybrid and in-person events is less evident. It’s cloud and web-based, further underlining a high utility with virtual event management.

Main features: Hub-based event management with the capacity to build various events; offers engagement features such as reactions, chats, and polls. Customizable registration engine, software integrations, and the ability to gather and analyze data. High-quality video broadcasting.

Cvent

Cvent is a corporate event management platform and software solution that offers capabilities to simplify event planning and management through the complete event lifecycle. It’s a cloud-based system that’s popular for its broad array of features, however, it’s been criticized as less user-friendly and less affordable than other options.

Main features: Automates management tasks such as marketing, registration, and data analytics; offers real-time tracking and event reports; additional features include venue sourcing, event diagramming, and more.

Oniva

Oniva, a Swiss software company, offers a comprehensive event management platform for organizations. The platform facilitates the secure and efficient organization of a wide range of events and helps organizations of all sizes to optimize their event marketing and gain control over their event data. Oniva covers almost all types of events, from marketing events to conferences and employee events. Thanks to the seamless integration of functions such as event communication, event websites and check-in solutions, event managers benefit from increased productivity and maintain control of their events at all times thanks to real-time event data.

Main features: Oniva includes tools for customizable event websites, online and paid registrations, email and SMS campaigns, attendee check-in, workspace-based team collaboration, and cross-event reporting — all in the organization’s branding.

Whova

Whova is a cloud-based event management system that offers an all-in-one solution for onsite, virtual, and hybrid events. It offers the requisite features for event organization, marketing, post-event reporting and analytics, and an award-winning mobile app. However, Whova is notably not a good fit for small-scale events (less than 100 attendees) or sports/entertainment events.

Main features: Whova offers the expected array of corporate event management software solutions for building and publicizing your events, as well as additional features such as program management tools, attendee check-in functionality, and name badge generation.

Zoom Events

Zoom has become a fairly ubiquitous product for day-to-day online meetings. It’s not just widely adopted, it also does what it does in an approachable and reliable manner, setting a bar for other video conferencing apps. The followup to the standard Zoom app is Zoom Events which has received … less consistent reviews. Users have been quick to praise the visuals and automation features, while critical of the lack of user-friendliness and platform stability.

Main features: All-in-one event management platform.

RingCentral Events

RingCentral, formerly known as Hopin, offers a comprehensive set of features for managing and hosting events. It’s been cited as a low-cost, high-quality tool for conferences, though it can fall short in key areas such as customizable branding. RingCentral, like Hopin, appears to be well suited to small to medium-scale virtual or hybrid events where person to person connection is a main focus, however, it may be less viable for larger-scale events and has less obvious utility supporting and managing in-person events.

Main features: All-in-one virtual events platform with a particular focus on virtual conferencing. May be found lacking in some higher-level event management features such as branding and customization.

Kaltura

Saving the best for last, we’d be remiss not to mention our own solution in this list. It’s our mission to provide the highest-quality virtual event management platform, and Kaltura Events is a full-featured, AI-infused, all-in-one event management platform that will help you create memorable digital experiences at any scale and for any use case, driving lead generation, brand awareness, community-building, and high-quality first-party data collection.

Main features: Kaltura covers the full event lifecycle, with industry-leading features and tools for event registration, automated landing page and event website creation, engagement, personalized content and event experience, sponsorship, data collection, post-event follow-up and reporting, and automated content repurposing. We’ll introduce you to the ins and outs of Kaltura’s corporate event management software solutions a bit further along.

How to choose corporate event management software

When looking for corporate event management software, the best choice will be dependent on your own event needs. If you already have a system in place and there are only a few holes to plug, then most likely you’ll be able to zero in on a product that meets your specific need(s).

If you’re starting from scratch and are looking for more of an all-in-one solution, it’s important to find a package that will best apply to the type of events you’re most likely to produce, as well as for general reliability as a platform.

Planning an annual conference hybrid event could be a very different endeavor than planning a webinar series, so understand your own event marketing plan, your business’s budgetary limitations, and the events’ unique requirements.

Meet Kaltura – the #1 virtual events platform

Kaltura Events is a virtual events platform that will help you with every step of your event from creation, to execution, to data insights and follow-ups –we’ll enable you to put on spectacular virtual events of any type, any size, and accessible from anywhere in the world. Our virtual event products are built on a foundation of best-in-class video streaming, and we provide customizable templates for every event need.

But that’s not all! We offer decided benefits to hybrid and in-person events as well, including providing advanced, customizable event branding, accessible online spaces, and the capacity to manage, and measure all your events on a single platform. Replayable video-on-demand allows your live events to “live on” after the event date as online content.

If you’d like a hands-on experience to test out the benefits of Kaltura as corporate event management software, feel free to request a demo. We’ll be happy to demonstrate how and why Kaltura Events is the best virtual events platform for you and will become your event management platform of choice!