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Archiving Webcasts

When is archiving webcasts helpful?

There are two ways to set up the URL for a webcast. With one method, there is a target URL from which live broadcasts are made; the resulting recordings are then found elsewhere. With the other, a single URL is assigned to the entire event; the recording continues to be found at that persistent URL after the event is over. (This is the method which Kaltura uses.) But while the persistent URL is very useful from a discovery perspective, so viewers do not need to go to a different URL after the event, sometimes it’s helpful to be able to archive the webcast and link multiple VOD recordings to one live broadcast URL. The question is, why would you want to archive a webcast?

The Webcast Dry Run

Webcasts shouldn’t be difficult to set up. But there are a couple critical details that cannot be missed. Copying the live stream details into the encoder is a step that’s open to human error; the more times you have to do it, the more likely it is that someone will make a mistake. So when setting up the technical rehearsal for an important webcast, it’s best to use the details of the actual event for the test and then keep everything the same for the event itself.
The way it works is that after setting up, the production team runs the webinar, creating VOD #1. When they archive this recording, archiving clears all of the cue points, but leaves the live stream details the same. Whatever slide changes, questions, announcements, or polls were made during the rehearsal are archived in the first recording, leaving a clean slate for the actual event. Plus, the live stream for the event has been tested so there is no chance of error.
The event itself creates a new recording, VOD #2. The persistent URL points to the actual event recording; no worries about accidentally sending people to the recording of the dry run.

The Recurring Meeting

When a team has a recurring meeting, they’re not going to want to set up a fresh event each time. Instead, they can set up a single webcast, and attach that link to the calendar invite for all the recurring meetings. No need for a new link each time. At the end of each video meeting, they archive the recording. That way, the live link always points to the next upcoming meeting, but all the recordings of previous meetings are safely stored away.

Go Archive Your Webcasts!

Ready to jump in? It’s time to take advantage of this handy feature to streamline your webcasting workflows!

Read more about the many uses of webcasting in the whitepaper “Uniting Your Team with Webcasting.”


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